Purpose of this Article: This solution article provides instructions on how to download an Internet Calendaring and Scheduling (ICS) file to save an invitation to a meeting, webinar, or a Microsoft (MS) Teams Live Event in your MS Outlook calendar.
Audience: All SF Employee Portal Users
Author: Alexis Eusebio
Version/Update Date: 1.0/ May 2023
The Controller's Systems Division sends invitations for meetings, webinars, and Microsoft (MS) Teams Live Events through Internet Calendaring and Scheduling (ICS) files. Follow the steps below to download ICS files and save appointments in your MS Outlook calendar.
Step 1. Our communications contain a button with an embedded link to an ICS file. Click the button to download and save the appointment in your Outlook calendar.
Step 2. Download the ICS file to access the invitation. Do not click the Open button, as opening the file will result in another message instructing you to download the file.
Step 3. Retrieve the downloaded ICS file and open it.
Step 4. Click the OK button to close the smaller dialog box.
Step 5. As the Controller's Systems Division is the sender of the communication and file, you can trust the source and click the Yes button to view the details of the invitation.
Step 6. View the details of the invitation. Click the Save & Close button to save the invitation in your calendar. Access your Outlook calendar to ensure that you saved the appointment successfully.
You have learned how to download an ICS file to save an invitation to a meeting, webinar, or MS Teams Live Event.
Questions?
Please reach out to the SF Employee Portal Support Team if you have questions about downloading ICS files to save invitations in your Outlook calendar.