Systems Division Support

Description

This solution article covers how to create an OA (On Account)

Step 1) On the Financials homepage, click on the Receivables & Deposits tile.

Step 2) In the left pane, in the Payment Processing folder, click Apply Payments Worksheet

 

 Step 3) Enter the following information:

 

• Deposit Unit: Use the eyeglass icon to select the appropriate Deposit Unit.
• Deposit ID: Use the eyeglass icon to select the Deposit ID.

 

Click Search.

 

If multiple search results appear, select the appropriate Payment ID from the search results.

 

 

Step 4) If the Customer or Reference Criteria were entered on the payment, they will be displayed. These can also be entered on the Payment Worksheet for filtering.

Click the Build button to go to the Payment Worksheet Application page.

 

 

 

Step 5) On the Payment Worksheet Application, you can select the items you’d like to apply to the Payment. If you do not wish to select/apply the payment to any of the items, select none of the items and skip to the next step to create an OA for the full Payment amount.

 

 

Step 6) In the Balance section at the bottom of the page, notice that the Amount is the original Payment amount, the Selected amount is the sum of the selected items, and the Remaining amount is the Selected amount subtracted from the original payment amount.

Click the Add with Detail button to create the OA for the remaining amount.

 

Step 7) Enter the following information:

• Payment Amount: Enter the Remaining payment amount that has not yet been applied to any items to put the amount On Account. Once entered, the Remaining amount in the Balance section at the bottom of the page should be 0.00.
• Entry Type: Use the eyeglass to select “OA”. 
• Entry Reason: Use the eyeglass to select “OA”.
• Document: Enter the related document number.

The OA Item ID will be generated by the System. 

Click Save.

 

 

 

Notice that the OA item has been created. The items previously selected will also remain selected. 

 

Step 8) Click the Worksheet Action link. 

 

 

 

Step 9) Click the Create/Review Entries button.

 

 

Step 10) On the Deposit Accounting Entries page, click the right arrow to scroll through the selected payment line accounting entries until you reach the new OA line. 

 

 

Step 11) Enter the chartfield distribution line values for the OA Item. 

Note that the Account is automatically populated and can be updated to a liability account.  

 

 

 

Step 12) Click Save. 

The corresponding cash line chartfields will automatically populate after Save.

 

 

 

Step 13) After the Posting Action is set to Batch Standard, the batch process (ARUPDATE) will post the OA to the customer’s account.

 

 

Step 14) You’ve successfully created an OA (On Account)!