Systems Division Support

Reason Code 

Ineligibility Reason 

Ineligibility Details 

Can be corrected or made
eligible prior to PO Roll? 

R1 

The PO is already in the current budget period. 

The roll process will liquidate the PO encumbrance in the current budget period and reestablish it in the current budget period. If the PO is already encumbered in current budget period, the roll process will not pick it up. 

Not Applicable 

R2 

The PO is pending cancelation, canceled, or closed. 

If the PO is pending cancelation, canceled, or closed, then the encumbrance should be liquidated and cannot be rolled. The roll process will not pick it up. 

AOSD can reopen a closed PO, but not a canceled PO. 

R3 

The PO does not have a remaining Encumbrance Balance 

If the PO does not have a remaining Encumbrance Balance in prior budget period, there is no encumbrance to establish in the current budget period. The roll process will not pick it up. 

Buyers can change order POs to increase the amount. Once approved, buyers can verify budget check was successful, which encumbers the added merchandise amount. 

R4 

The PO will generate a distribution line percentage calculation error. 

This error will cause the entire PO roll batch process to fail. 

PO admins can close the line that will cause the error. 

R5 

All PO lines are fully matched. 

When a PO quantity or amount is matched by the Voucher Match Process in Accounts Payable, the quantity or amount is no longer available. Any remaining quantity or amount is available until the PO line is fully matched. If all lines on the PO have been fully matched, the entire PO cannot be vouchered or rolled into the new budget period. 

No 

R6 

All PO lines are over-expensed. 

Accounts Payables voucher expenses exceeded the PO's original encumbrance amount. There is no balance to roll into the new budget period. 

No 

R9 

The PO's supplier is inactive. 

The PO supplier is inactive, and a new PO needs to be created under the appropriate supplier ID. 

No 

R14 

The PO budget status is not valid. 

The roll process will liquidate the PO encumbrance in the prior budget period and reestablish it in the current budget period. If the PO is not in a valid budget status, the encumbrance is not reflected in Commitment Control and the roll process will not pick up the PO. 

Buyers should review and resolve budget checking errors for their POs.   

Query name: FSP_POROLL_PO_NO_VALID_BUDGET 

Buyer WorkCenter query name:

Purchase Orders without valid budget check 

R15 

The PO has a voucher that has not been posted or paid. 

All vouchers must be posted or paid before a PO can be rolled. 

Voucher processors should pay and post outstanding vouchers.   

Query name: FSP_AP_UNPOSTED_NOT_PAID_VCHRS 

R16 

The PO has a receipt that has been partially vouchered. 

A PO cannot be rolled if there is a partially vouchered receipt associated with it because the receipt distribution lines cannot be updated once the receipt has been vouchered. 

Enter vouchers for goods/services received or reduce receipt amounts to vouchered amount.

Query name:

FSP_RECV_NOT_FULLY_VCHR