Purpose

This document provides steps and information for performing a change order on a dispatched Purchase Order to update the Billing Location. A change order to update the Billing Location doesn’t require re-approval but the PO must be re-dispatched.


Please note: If the PO is in Open status a change order isn’t required. Follow steps 7 through 11 below.


Description

 An incorrect Billing Location on a Purchase Order (PO) may cause delays in receiving invoices from suppliers. A default Billing Location is required and has been set to City Hall Room 316 (10180). Leaving the default unchanged causes confusion and delay. Your purchase order will stall in a Controller’s Office queue. Please use this job aid to ensure the default Billing Location is updated.