Systems Division Support

Multiple attachments can now be added to any of your expenses (Expense Reports & Expense Authorizations only. Not for Cash Advances). This is a new feature released in November 2023.

Multiple attachments can be added to Expense Reports:

• During expense report creation
• After saving and before submission (not submitted)
• On a returned Expense Report (before resubmitting)
• Attachments can also be added even after the ER has been approved for payment, staged, or paid (Pending Payment). See separate job aid “Add attachments to paid, staged, approved expense reports”
• Attachments cannot be added if ER is in approvals in process (awaiting approval)
• Please see How to add multiple attachments to EXPENSE REPORTS section below for step-by-step instructions

Multiple attachments can be added to Expense Authorizations:

• From the Pending/Modify page, multiple attachments can be added
  1. First create the EA then save, close, and then go to View Expense Authorization > Pending > Open EA
• On a Returned Expense Authorization (before resubmitting)
• Attachments cannot be added if EA is in approvals in process (submitted)
• Attachments cannot be added if EA is already Approved
• Please see How to add multiple attachments to EXPENSE AUTHORIZATIONS section below for step-by-step instructions

How to add multiple attachments to EXPENSE REPORTS

Add attachments in the Header level (or Detail Level see below) > Attach Receipt

Click Add Attachment

Click My Device > navigate to path/folder

Select file(s) > hold CTRL key while selecting to select 1 or more files > Open > Upload > Done

 You can optional descriptions in description field > Done

Files have been attached. Note the attachment count.

From Expense Details

Click Attach Receipt

Follow same steps above to add attachments

Save or Submit the ER

To add attachments to Returned, Not Submitted (saved) and Pending Payment Expense Reports, go to My Expense Reports (Employee Portal > Employee Links > Expense Requests > Manage Expense Reports)

Also see separate job aid “Add attachments to paid, staged, approved expense reports”

Select the ER on the right to open. Then follow the steps above to add attachments.

How to add multiple attachments to EXPENSE AUTHORIZATIONS

Employees can only add multiple attachments to previously saved (Pending/Not submitted) or Returned Expense Authorizations

Multiple attachments can be added to Expense Authorizations:

• From the Pending/Modify page, multiple attachments can be added
  1. First create the EA then save, close, and then go to View Expense Authorization > Pending > Open EA
• On a Returned Expense Authorization (before resubmitting)
• Attachments cannot be added if EA is in approvals in process (submitted)
• Attachments cannot be added if EA is already Approved

Employee Portal > Employee Links > Expense Authorizations > View Expense Authorizations

Select the EA on the right to open.

Header (Then follow the steps above to add attachments)

OR Detail Level (Then follow the steps above to add attachments)

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