What’s New?
There will be new cost recovery fields available on your timesheet. Beginning Tuesday, September 15 these three new fields below will track your participation in the City’s response to COVID-19 and future emergencies.
- Resource Type
- Resource Category
- Resource Sub-Category
As outlined in the COVID-19 Timekeeping and ICS 214 Activity Log Instructions, employees must complete these new fields when performing FEMA reimbursement eligible work, when using Project Codes related to COVID, and when using Project Activity Code ‘0001 - Protective Emergency Measures.’ Completing these fields will improve the City’s categorization of labor costs and capture reimbursable costs for federal grant submissions.
Please consult your Department Cost Recovery Coordinator, or your Department Payroll staff, if you have questions about the values to enter or when you are required to use these fields.
When it is necessary to use these new fields, select Resource Type first, then select Resource Category, and lastly select Resource Sub-Category. The Resource Category and Resource Sub-Category fields are required once a value is selected in Resource Type.
Training resources are available for more information regarding the new cost recovery fields and reporting hours related to COVID 19 and other emergencies.
- New Cost Recovery Timesheet Fields – A video about the new cost recovery timesheet fields and shows how to personalize your timesheet to ensure that your project costing fields are available for timesheet entry.
- COVID-19 Timekeeping and ICS 214 Activity Log Instructions – A document that explains why it’s important to complete project costing fields on the timesheet, as well as the relationship between the SF People & Pay Timesheets and FEMA reimbursement eligible activities
- SF Prepared Timekeeping Job Aid: Local Emergencies – A job aid provides detailed information on tracking disaster-related time and labor.
What do I need to do? Clear your cache and personalize your timesheet!
1. To ensure you timesheets load properly, remember to delete your cache by following the step-by-step instructions in the How to clear browser cache article.
2. If you previously used the personalization preferences to adjust your timesheet fields, you will also need to recreate that personalization and add the the new cost recovery fields. Follow the steps below to unhide Resource Type, Resource Category and Resource Sub-Category.
Step 1: Access the grid icon on the upper-left corner of your timesheet and select Personalize
Step 2: From Grid Customization, select the timesheet field(s) you wish to hide, unhide or freeze. You can also use the up and down arrows to arrange the order you'd like your fields to show.
Questions about these training resources?
Please reach out to the SF Employee Portal Support team.
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